Prescott Area Trading Card Community
PTCC Terms of Use & Vendor Agreement
Past early-bird offer (closed September 30)
For existing bookings only: eligible vendors who applied by September 27 were given until September 30, 2026 at 11:59 PM Arizona time to pay. That extension replaced the September 27 deadline in the original agreement below. This offer is closed. Individually agreed payment arrangements still apply.
Website terms and vendor responsibilities, including applications, payment, attendance, booth conduct, and booking changes.
PTCC Terms of Use
Welcome to Prescott Area Trading Card Community (PTCC). These terms cover use of the PTCC website. The Vendor Agreement below also applies when you apply to vend at a PTCC show.
Website accounts
Provide accurate information, keep your sign-in credentials private, and use the website respectfully. You are responsible for your account activity. Do not use the website for fraud, harassment, unlawful activity, or unauthorized access. PTCC may restrict access or review applications to address misuse.
Privacy
Read our Privacy Policy for how account, application, and payment-verification information is handled. Application and booking communications are separate from promotional subscriptions.
Vendor Agreement
Version: vendor-2026-09-26-v1
By checking the vendor agreement box and submitting an application, you confirm that you are authorized to apply on behalf of the named vendor and agree to the following:
Vendor acceptance. Submitting an application does not guarantee a table. PTCC and Good Game Family review every application and may accept or decline any vendor or vendor helper at our discretion. Because our shows welcome families and junior vendors, all vendors and helpers are expected to help keep the event safe, respectful and family-friendly. If a vendor or helper does not meet these expectations, we may cancel their participation and will refund any fees paid for that show.
Application, approval, and payment
Submitting an application does not guarantee approval, a table, or a particular location. Wait for PTCC approval and the confirmed booking total before paying. Payment is completed through Zeffy and verified by PTCC. Staff assigns tables for the November 7, 2026 show; special requests are subject to availability.
For that show, one table is $60. The two-table $100 offer requires approval and payment completed by September 27, 2026 at 11:59 PM Arizona time. Applying or receiving approval alone does not extend the deadline. Two tables are $120 after the cutoff. Any individually approved pricing exception must be confirmed by PTCC.
Zeffy's optional platform contribution is separate from your vendor fee. To remove it, select Other and enter $0 at checkout. Check the total before paying.
Setup and show hours
Follow the load-in, setup, and table-assignment instructions provided by PTCC. For November 7, public hours are 10 AM to 4 PM. Be ready when the show opens and keep your booth set up until 4 PM. Do not pack up or leave early without staff approval. If an emergency requires departure, notify staff as soon as practical.
Booth conduct and merchandise
Keep your merchandise and displays within your assigned space and keep aisles and exits clear. Follow venue rules and staff safety instructions. Treat attendees, other vendors, and staff respectfully. Do not sell counterfeit, stolen, or unlawful merchandise, or misrepresent authenticity or condition. You are responsible for your sales, customer representations, and any applicable permits and taxes. Do not transfer or share your assigned space without PTCC approval.
Inventory and personal property
You are responsible for supervising and securing your inventory, cash, equipment, and other property during setup, show hours, and teardown. PTCC does not take custody of or insure your merchandise. Report safety concerns, loss, or damage to staff promptly. This section is not a blanket release of PTCC, Good Game Family, or the venue from legal responsibility.
Changes, cancellations, and questions
Vendor cancellations and no-shows are nonrefundable, except where a refund is required by applicable law.
If PTCC cancels the event, PTCC/GGF will initiate a full refund of the table fees paid within 30 calendar days of the official cancellation notice. The deadline is for initiating the refund; the payment provider and bank may require additional processing time before the funds appear in your account.
Any optional contribution paid directly to Zeffy is separate from the table fee and is not automatically included in the organizer's refund. Requests to refund that contribution must be made through Zeffy.
Contact ptccaz@gmail.com promptly if you need to change or cancel your booking, cannot attend, or have questions about this policy.
Show instructions and confirmed updates appear in your Vendor Dashboard. Contact PTCC if information is missing or unclear.
Agreement record
PTCC records the submitting account, acknowledgment time, agreement link, and, for this version, a copy of the agreement accepted with your application. A later change to this page does not mean you accepted new terms retroactively.
Other website features
Marketplace participation, when access is available, is also subject to separate Marketplace Terms and Safety Guidelines. Availability of legal documents does not grant access to features still in private beta.
Questions about these terms: ptccaz@gmail.com.